5Jul
Sharing through an app – Deploy and maintain assets
Sharing through an app

You can also make your dataset available for others when you share an app with them. For this, you’ll need to grant the app users the Build permission by selecting the Allow all users to connect to the app’s underlying datasets using the Build permission check box, as shown in Figure 4-5.

FIGURE 4-5 App permissions.

Note Apps

We’re reviewing Power BI apps in more details in Skill 4.2: Create and manage workspaces.

Important Dataset Permissions

Removing app access for a user or a security group doesn’t automatically revoke their access to the underlying datasets. To remove the dataset access completely, you may have to do it by managing permissions of the datasets, as covered next.

Without the Build permission, users won’t be able to connect to your dataset unless they’re contributing workspace members or you give them access to the individual dataset.

Managing dataset permissions

If you want to share an individual dataset, you can do so by managing dataset permissions. To view the permissions of a dataset, select Manage permissions from the dataset menu. You’ll then see a list of users who have access to the dataset, as shown in Figure 4-6.

FIGURE 4-6 Dataset access.

If the dataset resides in a shared workspace, you’ll see the role each workspace member has. Users can have the following permissions:

  • Read The minimum level of access needed to view reports based on this dataset.
  • Reshare Allows users to reshare reports and dashboards based on this dataset.
  • Build With this permission, users can build their own reports from this dataset.

To share a dataset with a new user, follow these steps:

Select Add user.

Enter email addresses or security groups under Grant people access.

Select the permissions you want to grant. You can allow recipients to either reshare the artifact or build new content from the underlying datasets.

Select Grant access.

If you want to change the existing permissions for a user or security group, select Permission options (the ellipsis) next to a user or security group and select the desired action, such as add or remove a permission. Note that workspace roles can’t be changed here.

Note Workspace Roles

We review workspace roles in Skill 4.2: Create and manage workspaces.